Hey. No seriously, _hayyyyyy_.

I’m talking about the buzzy new productivity tool ___hey.com.___ [Superhuman]()? Nah, that was like 2 years ago. [Notion]()? Come on, that was _soooooo 2019._ Roam? Well, [the Gates of Roam]() did open last week…. but the cool kids have moved on to [Obsidian]() for their _networked thought_. But this week, hey.com dropped. It’s an invite-only email service that aims to _disrupt_ the venerable Gmail. And if you’re like me and not cool enough to get past the velvet ropes, here’s how you can get 80% of the benefits of any fancy software tool… ___without the tool itself___.

_Hey.com’s Imbox = “Important box”_

The hey manifesto (the [HEY WAY]()) promises ___elusive___ email mastery: _Finally cracking the code and getting good at something you’ve been struggling with forever._ But this promise sets off a major trip-wire: ?? ___SHINY NEW TOY SYNDROME (SNTS)___ ?? We’ve all seen how these flashy apps often end up in the pricey _app graveyard_. And to explain why, I want to reintroduce you to __the__ __RadOS: A framework for purposeful productivity.__ 80% of the gains from _any tool_ don’t actually come from the tool itself. Instead they come from __Self-Awareness__ and __Behavior Change.__ Let us dig in: ## Step 1: Self-Awareness Purchasing a new tool is typically driven by the desire to __lesser a pain__ (i.e. _I waste too much time on email_) or __boost pleasure__ (_I want to delight in a beautiful email experience)._ When it comes to productivity, it’s usually the former. With any tool, we must introspect on the following questions: 1. What is the pebble in my shoe? 2. Does this help me do [$10,000/hour work]()? 3. Does this move me towards my True North? _What’s the pebble in my shoe?_ We’ve all experienced that feeling when we’re walking and something feels off. It’s not painful enough to stop walking, let alone remove your shoe, examine its contents, and then put it back on. Brené Brown refers to this feeling as _“low-grade anxiety”._ __So we keep walking and ignore this pain__ But remember how we buy tools to remove pain? There’s an _extremely high_ _likelihood_ that the motivation to get Hey.com is to remove a nagging pebble. In the case of email it could be: * I get too many * I’m constantly fighting fires all day * My boss has unreasonable expectations of deliverables * My colleagues don’t know how to communicate effectively * I don’t have a system for cataloging my best emails * My spouse and kids complain that I’m always distracted Believing that Hey.com __(or__ ___ANY_____tool__) will alleviate these issues is categorically false. Let’s take, _unreasonable expectations_. Now that’s a mighty pebble, one that requires a series of difficult conversations with your boss or new workflow processes like a [managing up weekly email]() or [creating a user manual](). _Does this help me do $10,000/hour work?_ If you’re in the market for a new tool, chances are looking do leverage yourself and improve prioritization. But to do so, you need to have identified the tasks that can have the highest impact and then find a way to prioritize them accordingly into your day. If you were an entrepreneur, you can think of replying to email as $10/hour work. Hiring and training a virtual assistant (_to reply to your email on your behalf_) would be $10,000/hour work. If you work in a corporate environment, some examples of $10,000/hour work include: * Deeply investing in your direct reports * Creating playbooks, SOPs, and training materials * Recruiting * Incubating new, moonshot products Once again, the only tool that’s going to help you do $10,000/hour work ___is a blank piece of blank paper and some cleared out mindspace___. _Does this move me towards my True North?_ Why do you do what you do? What kind of impact do you want to have on the world? Where do you find flow? Where does work become effortless? These are thorny and prickly questions that require a lifetime’s worth of contemplation. It’s very tempting to believe that a new tool can help unpack these questions. __They can’t.__ Let’s use email as an example: Assume you spend 90 minutes a day on email. Hey.com (or Superhuman) might be able reduce that time by 15%, __saving you 13.5 minutes a day.__ Is 13.5 minutes a day enough to answer these questions? (Probably not) If so, could you create 13.5 minutes a day some other way? * * * So we’ve seen how a dose of __Self-Awareness__ can help us sidestep SNTS. But how else can we accrue the benefits of a new tool? By changing your behavior. Fancy running shoes won’t make you run more. Buying an expensive Oura ring won’t make you drink less. Enter the second pillar of the RadOS: __Behavior Change.__ ## Step 2: Behavior Change If you’ve got a new tool, you’ve got to use it correctly. Let’s look at the behavior tweaks to make e-mail less annoying: 1. Sending less emails 2. Managing energy instead of time 3. Learning how to say no 4. Learning keyboard shortcuts and text expanders 5. Separating email from a to-do list _Sending less emails_ Here’s the ugly truth about email: __The more you send, the more you get back.__ But there are ways to send less, while improving your communications including creating shared resources (Wikis), crafting better scheduling emails (to avoid the back-and-forth), using tickler files (to build up lists of things to be discussed) and using delayed send (also to avoid the back and forth). _Managing Energy > Time_ Email requires low amounts of energy, inspiration and creativity. Heck, you could even respond to email while sipping your favorite Rosé on your balcony. Yet how many of us get to our desks at 9 am and just start the endless process of chopping down the email list? An easy behavioral change is to employ __batching__ , or, responding to your emails in sprints. _Learning how to say no_ There’s the famous mantra “your inbox is someone else’s to-do list.” Whether it’s an email to “grab a coffee” or for your “favorite places to visit in Copenhagen,” remember: it’s ok to respectfully say no. This behavior change is also deeply tied to the __pebble in your shoe.__ Here’s how to [stop saying yes when you really want to say no](). _Keyboard shortcuts and text expanders_ Ever find yourself writing the same email? You could easily turn that into a text expansion, which would then be accessed via a keyboard shortcut. For example, you could have a default response anytime someone requests a mentoring meeting; instead pointing them to three relevant blog posts and asking them a question to screen for their level of commitment. Here’s a [text expander deep-dive](). _Email is not your to-do list_ And finally, here’s where having _the right tools_ actually matters. The absence of a dedicated task manager leads many people down the slippery slope of having tasks sprinkled across email inboxes and calendars. Invest in a sturdy task-manager and commit to it. And let email stay in its lane. * * * So if you didn’t get that coveted _hey.com_ email, don’t beat yourself up. 80% of the benefit of better email __actually doesn’t come from the email tool itself.__ Now go do that reflection and start those incremental behavior shifts.